County of Lancaster
Our full-time positions come with an array of excellent benefits including comprehensive healthcare coverage, a pension plan, flexible spending accounts, and even a tuition reimbursement program.
At Lancaster County, we understand the importance of work-life balance. That’s why we offer paid time off for sick, vacation, and holidays, an employee assistance program, and family medical leave.
If you’re passionate about making a difference, apply today to join us in serving the community!
JOB SUMMARY
The incumbent serves as a Fiscal Technician with the Lancaster County Prison. The position involves clerical accounting work that practices advanced clerical work as well as general accounting principles. This position is responsible for budgetary reporting and analysis on a weekly and/or monthly basis. Reporting provided by this position includes budget tracking for all department cost centers. The incumbent is responsible for bi-weekly payroll submission as well as timely resolution of all discrepancies. The position will approve purchase requisitions ensuring accuracy and availability of funding data. The position is responsible for bail-related accounting that includes monthly bank statement reconciliation.
REPORTING RELATIONSHIPS
Reports to the Business Manager; no supervision over any other position.
ESSENTIAL JOB FUNCTIONS
1. Retrieve, distribute, and maintain reoccurring reports related to budget and payroll for all cost centers.
2. Enter bi-weekly payroll for approximately 235 bargaining unit employees and approximately 55 non-bargaining unit employees.
3. Research and reconcile payroll deficiencies promptly
4. Review and approve purchasing requisitions to ensure the funding code and cost center are correct in addition to the availability of funds.
5. Receipt accounts payable purchases and services to assist in budgetary tracking
6. Utilizing reoccurring financial database reports, maintain and distribute tracking for both revenue and expenses.
7. Identify areas of concern of budget and provide a timely resolution.
8. Assist in the review and preparation of the annual budget
9. Reconciles/audits, petty cash, ledger, and prepare for reimbursement.
10. Maintain a working knowledge of County personnel policies as well as the current Collective Bargaining Unit Agreement.
11. Work directly with all levels of internal supervisory staff.
12. Track all Prison Escrow Account balances and expenditures.
13. Complete all inmate bail transactions to include, daily bail account cash deposits and daily bail account checks.
14. Reconcile monthly banking statements.
15. Develop and maintain a working relationship with both Human Resources and the County Controller’s Office.
16. Serve as a source for all areas within essential job functions.
17. Assist in other areas as needed.
OTHER SPECIFIC TASKS OR DUTIES
1. Complete special projects and reports as requested.
2. Assist with other business office functions as needed.
3. Manage all Payroll related records consistent with record retention compliance.
4. Serve as main Purchasing Clerk back-up
5. Receipt accounts payable items to assist in budgetary tracking
6. Complete all other duties assigned
MINIMUM QUALIFICATIONS
1. Associate degree in business administration, management, accounting, or related field or:
2. Two (2) years of experience in accounting/finance, and payroll submission or:
3. Any equivalent combination of education, experience, and training that provides the required knowledge of skills and ability to perform the job.
4. Experience with PeopleSoft Financials and PeopleSoft HRMS Programs or HR Related databases preferred
5. Proficiency with computers to include Microsoft Suite products
6. Prior experience with Collective Bargaining Units preferred
KNOWLEDGE, SKILLS AND ABILITIES
1. Good interpersonal communication skills.
2. Must be security conscious.
3. Ability to understand and follow detailed oral and written instructions
4. Advanced skills in Microsoft Office applications are needed to operate in a modern office environment
5. Ability to work with minimum supervision.
6. Possess the mathematical abilities used in analyzing accounts, and other financial information
7. Knowledge of Generally Accepted Accounting Principles (GAAP)
8. Must be extremely dependable and available to process payroll before the deadline
9. Ability to quickly learn new skills and offer suggestions to maintain/ improve efficient operations using technology.
10. Other qualifications to the above that may be found acceptable and appropriate.
REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES
- Valid PA Driver’s License
- Clean criminal background and Childline check
- PREA Background
- Clean Drug Test
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
- Sitting for extended periods, climbing stairs, repetitive hand/finger motions for computer use.
- Manual dexterity for filing and handling documents.
- Visual acuity to read computer screen, printed documents.
- Auditory acuity to use the telephone.
Temperature-controlled indoor workplace.
Starting Compensation: $44,803.20/Annually